Overview of the Learning Management System

Learning Management System (LMS)

1. Click Administration
2. Click Training from the drop down menu.
3. Click the Learning Management System (LMS) option from the row of tabs.This will navigate you to the administration view of all courses currently available to your company.

This page displays the number of employees who have completed courses, are in progress, and the total number of employees who have been enrolled in each specific course. Clicking the name of the course will open the specific details of that course, including the employee's progress, and allows you to un-assign the course or view their certificates if completed and passed. 

You can also see courses are organized into course groups. The green headings are the pre-set 1Life headings. Any new course that 1Life has published will appear under the ‘New 1Life Courses’ for 60 days. This makes it easy for you to see new course content available for you!

How to Add/Edit Course Groups

Select ‘Course Builder’ from the menu. Select ‘Manage Groups’ and a popup window will appear.

To add a group,

1. Select ‘+ Add group’. Provide a name and select Add.
2. Click on the green arrow icon beside the course name to move your courses.
3. Choose which group you want to move the course into and select ‘Move’.

The course will now appear under that new group.

You can also reorder the course groups by selecting ‘order groups.’ Simply drag the name of a group to reorder its position. 

A couple of items to note:

• You will not be able to move any custom courses built through the course builder into the pre-set 1Life (green) folders
• If you have hidden/archived chosen to hide a course, the course name will appear in orange text. 
• If you delete a course group that contains any 1life courses, the 1 life courses will move back into the green 1Life course group by default.
• *The default folder for your custom created courses will be a blue heading with your company name in the title. All your course headings are in blue for ease of reference.

How to Assign Training Courses

To assign a training course to an employee, click on the name of the course you wish to assign from the All Training Courses page. You will see the course information icon and a report at the bottom of the page for all students who are in progress or have completed this course.

Click the + Assign Course button to open the window that allows you to select the employees you wish to assign this course to by clicking the checkbox. You can search by name and add multiple employees at once. 

Choose if you want the employees to be notified by email by using the toggle. The default is off. Once you have the employees selected, press the Assign button to assign the course.

You should see the page’s course report update with the newly assigned courses and can Un-Assign any course if necessary by clicking the red ‘trash bin’ button. 

Clicking the Details button (the ‘i’ icon) will show you information regarding:

• the student’s completion data, including the date it was completed
• when it is due to be taken again
• their exam information (number of exam attempts, their last attempt date, their exam score, pass or fail status) 
• this is also where you download the certificate.

How to Review Online Training Course Progress

There are several ways to review your employees' progress through their online training. The first place to view these records is by clicking the Training tab from the main menu, then clicking into a specific course to view the details of the students who completed that course.

Clicking the Details button here will display when the course was completed, how many exam attempts they took, and what their final score was.

To view the report of all online training records in one place, click the Reports tab from the main menu, then click Online Courses Details. This page displays all courses that have been assigned and will display the same information as the Training – Details page.

You can also view the training progress for any specific employee by clicking Employees, selecting the employee by clicking their name, then clicking the Training subtab.

How to View Course Duration and Course Description

The course duration, course information, and access to the course settings are found on the course information page. Navigate to the online training platform’s main page, select the course and click on the View Course Information button. 

The Course Information contains: 

The duration of the course

The detailed course description

This provides the scope of the course and is also found on the certificate.

Additional Details are also listed in the course information. Additional details are populated from the course settings (see next section).

How to Adjust Training Expiry and Renewal Periods

Clicking on the course information then Course Settings will allow you to set the number of days after the course is assigned before it expires, as well as the ‘Recertification Days’ or the number of days once the course is completed before it is due to be retaken.

If you have made any changes to this page, remember to save your changes by clicking Save at the bottom of this page.

How to Manage Training Course Requests/Auto Enrollment

If in the Course Settings, the “ALLOW USERS TO SELF-ENROLL IN THIS COURSE” toggle is off, employees can request to enroll in the courses by clicking the MENU button and accessing the Course Library. 

The employees then can click the REQUEST button by the course they want to enroll in, and either select a Web Administrator(s) they would like to notify by email, or simply click the SEND REQUEST button.

How to Approve Course Requests 

Clicking the Requests subpage from the menu will display a list of any employees within the system who have requested enrollment into one of the available courses. You can either accept the request, which will automatically assign the course to that employee, or reject it which will delete the request.

Clicking the green checkmark accepts the request and assigns the course, while clicking the red X will reject it and does not assign any training.

How to Select Training Groups

In the Course Settings, you have the Select Group dropdown. Each course can be set to designate where the completed course certificates will be filed in your Training Records Library. If you have NOT chosen a group, they will auto file under the 1Life Online Training group folder in the Training Records Library.

To change the training group, navigate to the course information and select the COURSE SETTINGS button.

Here you can choose from the drop-down menu which training record group you want the documents to go into for this specific course at the bottom of the page (see picture).

Select Save to reflect your changes. 

How to View Completed Training Certificates

Currently, you can view the certificate in multiple ways. 

First : From the Training Records Library 

1. Select the Administration tab from the main menu.
2. Select Training.
3. Select the training record you would like to view.
4. Click on the name and the certificate will download.

Second: Certificate Access Through the Online Training Courses. 

To access the Online Training Courses within 1Life Platform:

1. Click Administration within the main menu bar
2. Click on the Sub Menu Learning Management System
3. Click on View Details of the course you want to open the specific details of that course. From here, you can click on the information icon by the employee and view their certificates.

Third: Learning Management System

1. Within the Online Training Platform, select Employee Records.  
2. From the Records Page, you can select an employee by clicking View More. Here you will see an overview of all courses in progress, completed, expired, and failed. Click on the VIEW MORE button and you can download the certificate.